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Thursday, September 28, 2023

Why you need a good visitor management system

Are you still pondering whether a management system is right for you and your company? What is wrong with the pen and paper that companies have been using for years? After all, there is no point spending money when you don’t need to, is there?

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There are many reasons why such a system would be a great asset to your company. Here is a look at a few of them.

It helps you to look professional

A visitor management system can often be the first impression someone gets of your company. The better this impression is, the better you look overall. This visitor could be someone you can hire to revolutionise your HR department or a major new client. You want to make sure you get it right for them.

Many systems can smooth the process of someone checking into your company. You can see an example at https://www.ofec.co.uk/web-and-software-development-services/digital-visitors-and-staff-signing-in-book.aspx.

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Data Collection

A good system can help you to collect the information you need about your visitor. This could help you to pitch your great new idea to the right person or know when you are wasting your time. It can also help you to collate information about your visitor that you might need to keep on file.

Of course, you need to make sure that you keep on top of the GDPR laws in order to stay compliant and avoid your company getting fined. A good system can help you to do this, too. If you are uncertain about this law, please visit https://www.gov.uk/government/publications/guide-to-the-general-data-protection-regulation.


A good system can help you with security. It can check that the people who are in your building are supposed to be there. It can also make sure that they stay in the areas they have access to and do not go anywhere they are unauthorised to go.

A system can also help to simplify your evacuation procedure in the case of a fire or similar emergency. It will present people on site to you in a clear and concise way, and there will be no paperwork to get lost in the confusion.

There are many other reasons a management system could be really beneficial to your company as well as your bottom line, so it is time to give the idea some serious consideration.

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